End-To-End Back Office Services Simplified
WINPROTECH LIMITED has developed, over decades, the core capabilities and expertise necessary to provide exemplary financial support. The proven processing capabilities of our BPO team enable us to help our clients to maximize efficiency, save cost and access highly talented and experienced offshore professionals freeing them to focus on decision-making and business outcomes
With clients from various industry verticals, from across the globe and deploying different accounting systems, Winprotech has been providing services ranging from transaction processing to end-to-end solutions since 2007
Here we offer the flexibility for the client to pick and choose the specific processes that suits their requirements or they can maximise their benefit by choosing Winpotech to be their Virtual Back Office
A snapshot on our Finance , Accounting and Book Keeping Services
Operational Reporting & Analysis
The Business/Brand Owner normally takes care of the Advertising/Marketing, Menu/Pricing, Recipe, Raw material, Supply Chain, R&D, Product development etc. So the Business Owner 's SUCCESS is driven by operating each and every outlet to brand standards, while driving operational performance and maximising profit margins. The outlet is where the major costs per sale in this industry are borne. Business success is driven by Operations Team of the Business owner
For the Operations Team to excel they need frequent reports about performance of all their outlets at a detailed level (the right information at the right time). It is not possible to provide all of the required data from accounting systems as the data will not have the requisite level of detail for operational purposes and neither can it be delivered with the frequency required by the Operations Team (Daily and Weekly reporting). This is where our Operational Reporting helps deliver outstanding performance
We produce various operations reports and few of them are mentioned below
Payroll Processing
WINPROTECH LIMITED have been managing end to end payroll for the Clients for more than a decade, with multiple pay frequencies including Weekly, Fortnightly, Four Weekly and Monthly. Our processes strictly follow HMRC guidelines, so that clients have the peace of mind with fully assured accurate payments performed for their employees
We are proud to say that since we started processing payroll for our clients we have NEVER delayed a payroll and have a 100% record of paying employees on time across all payroll frequencies (Weekly, Fortnightly, Four Weekly & Monthly)
VAT Services
Registration to appropriate VAT scheme
Managing monthly/quarterly VAT return
Bookkeeping and preparing of VAT return
We advise effective tax planning strategies by understanding the dynamics of individual business needs
Filing of VAT return under MTD
We also advise you on appropriate payments and procedures
DIFFERENTIATOR
Vast experience working with self-employed to small-medium companies within various market sectors
Filing of Accounts and Tax ReturnWe take complete care of filing of accounts with Companies House and corporation tax return to HMRC before the deadline to avoid any late filing penalty
Self-Assessment Accounts and HMRC Returns
Company Secretarial Work Company Formation
Statutory Maintenance
Management of Share Capital
Annual budgets and forecasting including Cashflow Statements
Acquisition projects, preparing proposals and forecasting
Migration of data/application platforms
Departmental performance analysis and P&L reporting
Strategic reporting
As a GDPR compliant company, we have defined robust IT and Infrastructure policies to implement physical as well as IT related aspects of data security.
Physical Security
We have closed circuit cameras installed at entry and exit of our premises for 100% surveillance of our work place
The entrance of our workplace has an access control system which permits only controlled entry into the production areas
The access to our server room is controlled and restricted. Only the IT team is authorized to enter the server room. The entry/exit is managed by authorized access cards only
None of our workstations have CD R/W drives
We strictly follow the “No External Device” rule due to which we have disabled the USB ports at all workstations
We ensure complete protection of the Document storage area
IT Security
All workstations are installed with the latest anti-virus software which checks for updates daily. We have a daily quick scan scheduled for each workstation. Boot scan and full scan of each workstation is scheduled for a weekly and monthly basis respectively
We have anti-malware software on all computers which does a quick scan twice a day
Default windows firewall software is configured to protect access to company’s network
Every machine is password protected
The access to client information is highly restricted. Some authorized users may have access to selective information of the clients they are working for
We have different account management policies like deactivation of accounts after separation of affiliation. The account access requirements are reviewed regularly for changes
We have implemented session controls on all the workstations for additional security. If any workstation is unattended for 5 minutes, the server is configured to automatically lock the workstation. It then requires re-authentication to unlock again
We have multiple backup operations scheduled to prevent the loss of data likePrevious Version Backup : Scheduled for twice a day
Differential Backup : Scheduled weekly
Full Backup : Scheduled Monthly
We believe in a paperless environment because we are an eco-friendly company and additionally it ensures better security of data
With IP authentication we restrict outsider access to confidential information within the office
Confidentiality
All our employees are bound by stringent non-disclosure and non-compete agreements owing to our privacy policy
We have drafted a detailed “Data Protection Policy” in compliance to the GDPR. We consider all the data and information provided by the client as confidential and strictly the property of the client
We have made our company a zero data breach zone with our stringent “Data Breach Policy”. As per this policy no one shall ever disclose any client information to any third party without the prior consent of the client
Our “Data Retention and Destruction Policy” states that all raw and processed data whether in electronic format or in printouts will be destroyed once the work is over